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The Federal Education Rights and Privacy Act (FERPA) of 1974, also known as the Buckley Amendment, is a Federal law that governs the confidentiality of student records. This law requires that educational institutions maintain the confidentiality and privacy of student records, ensures that each student has access to his or her education records, and provides students with a limited opportunity to correct erroneous education records.
How does FERPA affect what I can see?
To maintain privacy and confidentiality of student records all personally identifiable information must be protected. Any information which makes a student's identity easily traceable is considered private and confidential. A student's Social Security Number, for example, is personally identifiable information. Personally identifiable information cannot be released to third parties. Data at this site may be summarized or masked to protect the confidentiality of student records. Data may be masked by using categories such as "Other" or by displaying a star "*" in place of data they may reveal the identity of a student. The general rule of thumb is to mask all counts between 1 and 4.
I clicked on a link but nothing happened?
Links may open pages in a separate browser instance. Click on your current browser session minimize box, located in the upper right hand corner with an underscore character, to determine if the page has opened up in a new window. You can also look at the bottom of the screen to look for additional browser icons.
What are the functions of the icons on the reports?
Click this icon to show/hide group tree. Click the group name to go to the selected group page. Notes:
- When the tree displays, then a scroll bar also displays in the lower left corner of the screen that allowa you to scroll horizontally across the tree.
- When you hover your mouse over an item in the tree. the full name of the item displays at the bottom of the screen. this name may contain additional characters.
Click this icon to export report data into various formats.
- Click export icon; A separate browser window appears to allow choices in file format and page range for export.
- Click OK in the browser window, a prompt window displays.
- Click Save at the prompt, a Save AS window displays.
- In the Save As window, Specify the folder in which you want to save the report, specify a file name, and then click Save, the report will be saved to your computer.
- Once the export process has been completed this window can be closed to go back to the original report.
Click this icon to print a report.
Click this icon to go to first page.
Click this icon to go to previous page.
Click this icon to go to next page.
Click this icon to go to last page.
This icon allows you to go directly to a specific page of the report. Type a number in the text box next this icon, and then click the icon, the selected page displays.
This icon allows you to search for selected text. Type the text that you want to find in the text box next this icon, and then click the icon, the page with the selected text dispalys.
Click this icon to view the report documentation. A separate browser window will appear with report definitions, methodology and data source(s). This window can be closed to return to the original report.
Click to select report group for viewing. The dropdown list of the Report Group is similar to the group tree in that it provides a method to go directly to a specific part of the report. The group types vary by report, but typical examples include school year, institution type, and district name. Main Report is the default group type that is available on every report and includes the entire report. To include other groups in the dropdown list of the Report Group, use the Next Page icon to locate the group type that you want to add and double-click the name of the group type. The selected group type is now available in the dropdown list; selecting the group type allows you to go immediately to the first page of that group in the report.
Click to select report view size
Click the desired format for viewing a report. Note:
- PDF (Portable Document Format) is a standard created by Adobe, Inc. To view the PDF file, you must have Adobe's free software called Acrobat Reader version 4 or greater installed on your computer. Get Adobe Reader.
- If you select Excel, a prompt window will display. Click Open to view report. If you want to save report, click Save, a Save AS window will display. In the Save As window, Specify the folder in which you want to save the report, specify a file name, and then click Save, the report will be saved as Excel file to your computer.
- When you finish viewing a report with PDF or Excel, Click Back icon in the tool bar of the browser window to go back to the original web page.
Click to view a report with or without displaying a graph.
